You are hereby invited to attend the Hazelwood Parish Council Meeting on Thursday 23rd July 2026 commencing at 6.30 pm at Hazelwood Memorial Hall, Over Lane, Hazelwood, DE56 4AG for the purpose of transacting the following business.
James Stirling
Clerk and RFO
🗓 Thursday 23 July 2025
6.30pm start
Hazelwood Memorial Hall, Over Lane, Hazelwood, DE56 4AG
Link to PDF version of the 23 July Agenda
Members of the Public: Members of the public wishing to address the Council during the meeting must make the Chairman aware of their intention before the meeting starts. Members of the public wishing to record the meeting are asked to notify the Chairman of their intentions so that appropriate arrangements can be made for the recording, in accordance with the Council’s Standing Orders and Recording of Meetings Policy.
AGENDA
12) Apologies
13) Declarations
To receive declarations of interest from councillors on items on the agenda and provide outcome to requests for granting dispensations.
14) Chairman’s Announcements
15) Public Session.
Standing Orders will be suspended for a period of up to 10 minutes to allow members of the public to address the Council in relation to the business on the agenda or request matters to be discussed at a subsequent meeting. Please note that this is limited to a maximum of 3 minutes per member.
16) Community Reports
– To receive a report, for information only, from the following groups: –
a) County and Borough Council representatives
b) Other Village Organisations
Planning Matters – as received from Amber Borough Planning Authority for comment or information.
17) Clerk’s Report
To consider general matters requiring a decision:
18) To approve the Minutes of the Hazelwood Parish Council Meeting held on May 2026
19) General Matters
a) Community Asset Review
i) Exploration of repainting and minor internal enhancement opportunities for Hall
ii) Issue of floor and insects
iii) Door repairs – approval of expenditure of £505 for replacement lock
b) Review and Approval of the following Policies and Procedures
i) Members Code of Conduct
ii) Hazelwood Guide to Information
iii) Hazelwood Parish Council It Email Policy
iv) Hazelwood Parish Council Data Policy
v) Financial Risk Management
c) Memorial Hall Trust – MoU
d) Approval of Clerks replacement laptop
e) Approval of item 11c from meeting of 18 May 2026 – re Internal Audit
f) Update of arrangements with Playing Fields Trust and Parish Council with regard to car park.
20) Finance:
a) To review and approve regular payments.
b) To approve payments to be made or made between meetings
c) Income
d) To receive monthly reconciliation
Proposed date of next meeting – 19 November 2026