Who we are & what we do
In England alone there are over 9,000 parish councils and town councils and Amber Valley has 31 of them! They are the tier of Local Government closest to the people.
Each parish and town council has a limited amount of duties, as they are local authorities. With agreement of the district council or county council, if they decide to use them, the parish and town council have wide powers. These are certain functions normally carried out by those councils.
Parish and town councils should maintain a close relationship with the local community.
The public are encouraged to be observers at the council meetings.
Meetings of the Parish Council are usually held every two months in the Memorial Hall, Over Lane, Hazelwood. The Annual Meeting of the Parish Council is held in May.
The Annual Parish Meeting is a meeting of the members of the Parish and is not a Council meeting.
The electorate can arrange a meeting where local electors can attend and discuss issues of concern.
This meeting should be held between April and June
Funding the Parish Council – The Precept
What is a Precept?
The Precept is a tax that Parish Council’s charge their local electors to meet their budgetary requirements.
Parish Councils do not receive any direct funding from central government and rely on their Precept, plus any other income they generate from services or facilities they provide.
The Parish Council Precept is part of the Council Tax and is collected from local electors via their Council Tax payments, it requests this funding from its ‘local billing authority’ – in our case, Amber Valley Borough Council. The Parish Council is required (in law) to agree a budget before it can set its Precept.
How is it Calculated?
The Precept requirement is the difference between the Parish Council’s estimated income and its anticipated spending requirements for the financial year (its budget). The financial year runs from 1st April to 31st March. The Parish Council has to agree a budget before it can set its Precept and both must be agreed by the full Parish Council. This normally happens around January.
When calculating the Precept, the Parish Council takes into consideration current year’s spending levels – for ongoing services for which it is responsible and these might include:-
- recreation facilities
- grass cutting
- insurance
- staffing
- contractors’ and suppliers’ charges
- costs for plans or projects
- provision for contingencies and reserves
- levels of anticipated income – from services for which it is responsible e.g. rental income, allotment fees, and grants
- They should be able to explain and justify larger precept increases.
Once a Precept has been approved by the Parish Council, they inform the higher charging authority (Amber Valley BC) and it is then added to residents’ Council Tax bills. Amber Valley BC pay the Precept to the Parish Council in two instalments (Apr and Sept).
Tax base and Band D equivalent.
Part of the Precept Calculation is the ‘Band D equivalent’. Band D is the middle band of Council Tax and is supposed to represent the amount of Council Tax paid on an average property in the area. The Band D equivalent provides a measure that allows precepts among councils of different sizes to be compared. The estimated number of Band D equivalent properties in the tax base is notified to the Parish Council prior to the Precept setting exercise. The required Precept is divided by the number of houses in the tax base to get the Band D equivalent.
The Precept is a tax, included within the local Council Tax, which enables the Parish Council to perform its functions. Parish Councils can apply for other funding such as grants and funding awards, generally for specific projects, but they do not receive funds directly from Central Government.
How is the Precept calculated?
The Parish Council is required (in law) to agree a budget before it can set its Precept and both must be agreed by the full Parish Council. Once the Parish Council has forecast its budget requirements for the following financial year, it requests this funding from its ‘local billing authority’ – in our case, Amber Valley Borough Council – in the form of the Precept.
The billing authority then converts the Precept into an amount per Council Tax payer that is added to the Council Tax bill (according to the property band) for all the dwellings within the Parish area. We look to publish a Precept Calculator with in its papers for the January meeting each year, so that the Council is able to make an informed decision on various scenarios.
The Tax Base
The Tax Base is produced from the Council Tax system by the “billing authority,” which gives a listing of all the properties in each town or parish in the District. It then adjusts this to take into account any discounts that are given, for example, single occupancy, second homes or homes that are empty or exempt.
The Precept for Hazelwood is less than 2% of a Band D equivalent Council Tax bill.
The properties are then translated into Band D equivalents using the following ratios:
Band A 6/9
Band B 7/9
Band C 8/9
Band D 9/9 (baseline)
Band E 11/9
Band F 13/9
Band G 15/9
Band H 18/9
For example Band A is six-ninths of Band D and Band H is twice Band D.
Finally, the estimated number of Band D equivalents to be built in the year are added to the list. This then gives the total number of Band D equivalent properties to use for the Tax Base. The Tax Base is used to calculate the Band D charge for each town or parish which is done by dividing the total Precept requirement by the Tax Base. This figure will be compared with the previous year’s Band D charge and supplied to the Parish.
There are a number of reasons why the Tax Base changes.
It can go up if more homes are created, but can go down due to more properties in the town or parish claiming for discounts – most commonly an increase in the number of properties claiming the single occupancy discount. Other factors will include homes being demolished, becoming empty, becoming second homes, boundary changes or even a change in collection date.