You are hereby invited to attend the Hazelwood Parish Council Meeting on 18 May 2026 commencing at 6.30 pm at Hazelwood Memorial Hall, Over Lane, Hazelwood, DE56 4AG for the purpose of transacting the following business.
James Stirling
Clerk and RFO
AGENDA
1) Election of Chairman
2) Election of Vice Chairman
3) Apologies
4) Declarations
To receive declarations of interest from councillors on items on the agenda and provide outcome to requests for granting dispensations.
5) Chairman’s Announcements
6) Public Session.
Standing Orders will be suspended for a period of up to 10 minutes to allow members of the public to address the Council in relation to the business on the agenda or request matters to be discussed at a subsequent meeting. Please note that this is limited to a maximum of 3 minutes per member.
7) Community Reports
– To receive a report, for information only, from the following groups: –
a) County and Borough Council representatives
b) Other Village Organisations
Please submit a report for inclusion in the minutes.
Planning Matters – as received from Amber Borough Planning Authority for comment or information.
8) Clerk’s Report
To consider general matters requiring a decision:
9) To approve the Minutes of the Hazelwood Parish Council Meeting held on 29 January 2026
10) General Matters
a) Community Asset Review – (Items previously agreed for inclusion in the 2026/2027 budget)
i) Exploration of repainting and minor internal enhancement opportunities for Hall
b) Review of Policies and Procedures
i) Review and Approve the following policies
ii) Standing Orders
iii) Financial Regulations
iv) Pre Application Planning Consultation
c) Insurance review for June 2026
d) Archive of Council documents – approve the storage of Council documents at Derby County Archive.
e) Telephone box repairs and painting – suggested budget £325
f) Memorial hall Trust – MoU
g) Discuss the car parking arrangements with the Playing Field Trustees
11) Finance:
a) To review and approve regular payments.
b) To review and approve end of year accounts for 2025/2026
c) Review and approve the Internal Auditors Report
d) Review and Approve Annual Audit Section 1 Proposal: – The Annual Return, as required by the Audit Commission, Section 1 – The Annual Governance Statement are to be approved and signed.
e) Review and Approve Annual Audit Section 2 – Proposal: – The Annual Return, as required by the Audit Commission, Section 2 – The Accounting Statements for the last period to be approved and signed.
f) Review and Approve Annual Audit Section 1 Proposal: – The Annual Return, as required by the Audit Commission, Section 1 – The Annual Governance Statement are to be approved and signed.
g) Set the date for the first day of the statutory inspection period to the 3rd June 2024.
h) To approve payments to be made or made between meetings
i) Income
j) To receive monthly reconciliation